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"Organomics" aka Help – I can't get anything done.

Tail Wagging the DogEver feel that the tail is wagging the dog? Have you sat down and written out a “To Do” list only to find out by the end of the day – you have gotten nothing completed?

I know exactly how you feel!As the commissioned Customer Relations Specialist for Print & Copy Factory, I am basically my own boss, my time is mine. I earn what I put into the process. Because of this challenge of being on my own, I have had to focus on time management, being organized, having a game plan for each day and the week ahead.

As a proud member of the team who is consistently learning, reorganizing and participating in the new growth at PCF, I find myself struggling to see the light at the end of the tunnel daily. I have found solutions to this quandary.

Over the next few Fridays I would like to give you some ideas on how to get ahead of the ‘organizing my work day‘ scenario with suggestions from a great network group, the IAAP Bellingham Chapter. Each week will be a new subject with tips that will not only help organize your time at the business, but your home and personal activities too.

By the way, the IAAP, Bellingham Chapter is another organization Print & Copy Factory is proud to be a member with. IAAP is always accepting new members. We meet the 2nd Tuesday of each month at Jeckyl & Hyde Deli, 709 W Orchard Drive in Bellingham.  Dinner: $15, please RSVP to sales@printcopyfactory.com.

The topics for the upcoming weeks will be Projects, Meetings, To Do Now Items, To Do Later Items, Immediate Reference, Future Reference, Voice Mail and E-Mail Management.

Please let me know if there are other organizing tips we should be reviewing! Join our Facebook to stay informed with all the ways Print & Copy Factory can assist in ‘making a difference’ in your life!

PROJECTS

Ever feel . . . . .

  • I’ve got so much going on at once, I can’t keep it all straight.
  • Some projects make me feel like I’ve bitten off more than I can chew.
  • Projects keep taking longer than I think they should.

Let’s define ‘projects’:

  • Projects include anything you work on over a period of time or that involves multiple tasks.
  • They are the type of work activity that many people spend most of their time working on at their jobs.
  • Projects generally involve a defined objective and have a beginning and ending point.
  • Projects can be large or small, depending on your line of work.

You likely have several projects that you are working on at any time. Some of them require a limited number of steps and can be completed in a short time. Other projects may take months to complete. The larger the project, the more you need to keep it organized. Some projects you can complete by yourself, others require collaboration. Projects that you work on by yourself are easier to manage than those that need the help of other people. Both need to be organized, but when more than one person is involved, a workflow or project plan is essential to make sure everyone understands their roles and responsibilities.

Projects of any size can easily be managed if you follow these three steps:

  1. Get it together. Keep all project items in one place so you never have to waste time searching for the materials you need.
  2. Break it down. Divide the project into its logical parts. Small bites are easier to swallow. By focusing on one step at a time, you won’t get overwhelmed by the size of the entire project.
  3. Track it. Schedule each part of a project to a calendar. You can track progress, and make sure nothing falls through the cracks. If you get off schedule, you will know early enough to get back on track, or get additional help if needed.Keep these simple principles in mind as you work on your projects. You’ll be able to tackle big jobs with confidence and not feel overwhelmed.

One Comment (+add yours?)

  1. becky
    May 22, 2009 @ 15:39:04

    Hey, you are so busy, I did not know how you got it all done! Ahh, now you are going to let us in on your secrets!

    Reply

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